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Exam 12: Word: Using Mail Merge

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Question 21

True/False

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If you select the Add current date check box in the Insert Date and Time dialog box Word inserts a date field which tells Word to provide the current date each time the document is opened.

A) True
B) False

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Question 22

Multiple Choice

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You insert merge fields in a main document using the ____ task pane.

A) Mail Merge
B) Add Fields
C) New Fields
D) Fields for Merging

E) A) and D)
F) None of the above

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Question 23

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Use the ____ button in the New Address List dialog box to remove an unneeded record.

One merge key in a main document might retrieve a name from a data source for example while another might retrieve an address.

To merge to a new document use the ____ option in the Mail Merge Task Pane.

You must enter proper spacing and punctuation around the fields in the main document so that the information in the merged document will be formatted correctly.

The item marked 4 in the accompanying figure is a(n)_________________________.

A data ____ is a document that contains information that will be inserted into the main document.

Identify the letter of the choice that best matches the phrase or definition.

A(n)source document can be a letter or other kind of document.

Word's ____ task pane is a special feature that walks you through the six steps involved in merging documents.

Moving an item in a list back to the left is known as ____ the item.

As you plan a data source try to break information down into as many records as seems reasonable.

To add a blank row to the top of the table shown in the accompanying figure click in the left margin to select the top row of the table click the Table Tools Layout tab and then in the Rows Columns group click the Insert Above button.

The first time you click a column heading in the Mail Merge Recipients dialog box the records are sorted in ____ order.

To view the date instead of the corresponding field code click the Office Button click Word Options click Advanced scroll down to display the Show document content section select the "Show field codes instead of their values" check box and then click the OK button.

Identify the letter of the choice that best matches the phrase or definition.

The item marked 1 in the accompanying figure is the ____ Record button.

The ____ link in the Mail Merge task pane offers more flexibility than the Address block link because it allows you to insert fields one at a time rather than in predefined groups.

Which of the following could be a data source for a mail merge?